If you've been using a traditional POP3 service, your mailbox data is probably in an Outlook data file on your computer (a pst file). You can import all your data at once, or selectively drag and drop some of it to the Exchange server mailbox, or view it in Outlook right alongside the data in your server-based mailbox. If your mailbox data is already in a pst file, skip to step 3 below.
Migration from one Exchange server to another involves a couple more steps. First you export everything to an Outlook Data File. Then as above, you import everything from the Outlook Data File to the new Exchange server.
The instructions here are for small business and single user migrations. If you're a server administrator with a large number of users to migrate, please contact us.
Connect to the old server with Outlook. Speed the migration process by reducing the size of your current mailbox. To find the size of your current Exchange mailbox, right click the Mailbox icon, choose Properties, and click the Folder size button.
Emptying the deleted items folder is obvious, but you may not have considered some of the tips and tricks in our tech support page on the subject;
Storage Limits. Add a size column to your inbox view, sort messages by size and find the biggest space hogs.
When you create the new Exchange based profile, it must be a new profile, started from scratch with just Exchange in it, and no data files. See
Outlook Profile Start Page for help setting up your new Outlook profile. screen shots and instructions. The Outlook Data File with your old data must be added later, after the new Exchange configuration is up and running.
Obviously you don't have to import everything from your Outlook Data File to the new server-based mailbox. Some of it may not be worth the space it takes up on the server. There are advantages to having stuff on the server and there are also advantages to having a fast loading inbox with less than 1,000 items in it. Just remember some of the advantages of having stuff on the server; you can access it from various machines in different locations, even using Outlook Web Access. You can share things with colleagues through the
delegates features. You can count on us backing it up and keeping it safe for you.
Deleted Item Recovery for a discussion of backup related issues. If you choose to keep some data locally, making a backup copy of the pst file is imperative.